Learn how to respond to responsibilities assigned to you, and what actions you can take.
Task Overview
When a responsibility has been assigned to you it will be visible via My Tasks.
To learn how to assign responsibilities to users, head here.
To learn more about task management, head here.
Assigned Member Responding
Click on the name of the responsibility you want to address under the name column.
This brings up the Responsibility details and the Activity associated with it.
Overview
The main body of this section shows all the details associated with the responsibility. What the responsibility is, any details or actions that need to take place, when it is due and how often, which team members are associated with the report, and what control it is linked to.
Your Response
Users can write details in the Comments section, and upload any supporting documents in Attachments.
You can use the Status dropdown and mark a task as Completed which will close any actions you need to take. This will reflect in the Task Dashboard as seen below.
The status of the responsibility will then be updated to Completed if you are the sole assigned member of this task.
If the task is assigned to a group or a number of users, everyone in the group or everyone assigned will have to separately complete the task.
Owner Responding
When all the users who have been assigned a responsibility complete their respective responsibility tasks, the status of responsibility itself is then changed from Open to Closed automatically. That being said, the responsibility's status can be updated manually by the control set or responsibility owner.
Control set or responsibility owners can see all the assigned responsibilities and their current status by navigating to the control set and selecting Manage Tasks.
Individual responsibility tasks can then be closed by the owner.
To learn the differences between assigned members and owners, head here.
To learn how to assign responsibilities, head here.