Learn how to respond to and manage responsibilities assigned to you
Table of contents
Where can I find the responsibility task?
When a responsibility has been assigned to you, it will be visible via My Tasks near the top left hand corner under your name.
To learn how to assign responsibilities to users, head here.
To learn more about task management, head here.
Responding as an assigned member
In My Tasks, click on the name of the responsibility you want to address.
This brings up the Responsibility details.
Overview
The main body of this section shows all the details associated with the responsibility. What the responsibility is, any details or actions that need to take place, when it is due and how often, which team members are associated with the report, and what control it is linked to.
Your response
Users can write details in the Comments section (1), upload any supporting documents in Attachments (2), and also view the Linked Data (3), which will give you a read-only overview of the control that this responsibility belongs to.
You can use the Status dropdown and mark a task as Completed, which will close any actions you need to take. This will reflect in the My Tasks dashboard.
The status of the responsibility will then be updated to Completed if you are the only assigned member of this task.
If the task is assigned to a group or a number of users, everyone in the group or everyone assigned will have to separately complete the task.
Responding as the owner
When all the users who have been assigned a responsibility complete their respective responsibility tasks, the status of responsibility itself is then changed from Open to Closed automatically.
That being said, the responsibility's status can be updated manually by the control set or responsibility owner.
Control set or responsibility owners can see all the assigned responsibilities and their current status by navigating to the control set's Manage Tasks tab.
Here, individual responsibility tasks can be reopened or closed by the owner.
To learn the differences between assigned members and owners, head here.
To learn how to assign responsibilities, head here.